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At times, having a paper copy of a form is helpful and reassuring, but all too often, paper makes for extra work. Has this ever happened to you? You’ve downloaded a PDF of a form that needs to be filled out. Now you have to print it out and fill it in. Plus you have to figure out how to return it: scan it and email it, run it through a fax machine, or pop it in an envelope and mail it. You can avoid printing altogether using Apple’s Preview app, which is installed by default on your Mac. And, if you use Apple’s Mail app, there’s an additional option, which we’ll explain at the end of this article.
You’ve likely used Preview many times to view PDFs, but now it’s time to learn how to alter them:
Now that you’ve filled out your form on-screen, you can send it as an email attachment, share it with instant messaging, or fax it using an online fax service.
For those who use Mail, here’s that tip we promised. If you plan to return the filled-in form by email, instead of opening the PDF in Preview, attach it to an outgoing email message. Then hover over the PDF in the message to reveal a small down-pointing triangle. Click the triangle, and choose Markup.
Now you can add text and a signature using the same techniques described above. Any signatures that you save in Preview or in Mail’s Markup panel will be available in both locations. Once you’ve made your changes, click the Done button at the upper right. Now you can send the message with the filled-in form attached.
Don’t feel like you have to manage it all on your own! At Simply Mac, we are all Apple, all the time. Our passion is to bring the Apple experience right to your neighborhood. As an Apple Premier Partner, we can offer you the same products, same prices, same warranties, and same expertise. We house a professionally trained staff who can give our customers expert advice and personalized service. With 45 locations nationwide, each with their own Apple Certified Specialists, we’re only a click or call away. Schedule an appointment at your local Simply Mac today!